We would like to take this opportunity to introduce
Whiteice Network | 360° Recruitment Service Provider as an emerging Recruitment Company based at Ahmedabad - Gujarat | INDIA.
We have a position matching your profile. Requirement is as follows.
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Admin Executive – WNJAE15052026
Company Overview
They are a reputed Legal Firm specializing in providing comprehensive legal services to individuals, businesses, and organizations. Their practice areas include corporate law, litigation, intellectual property rights, real estate, compliance, and advisory services. With a strong team of experienced lawyers and legal professionals, they are committed to delivering reliable, result-oriented, and ethical legal solutions.
Job Overview
They are looking for an Admin Executive to manage day-to-day administrative operations and support smooth office functioning across the organization. The ideal candidate will ensure effective coordination between departments, maintain administrative records, handle office communication, and support management with routine operational activities. This role demands strong organizational skills, attention to detail, multitasking ability, and the capability to handle confidential information with professionalism and discretion.
Freshers Can Also Apply for this Position...
Key Responsibilities
- Manage day-to-day administrative operations of the legal firm efficiently.
- Maintain and organize legal documents, case files, agreements, and confidential records.
- Coordinate with advocates, legal associates, clients, and external agencies for administrative support.
- Handle incoming calls, emails, and official correspondence professionally.
- Schedule client meetings, court-related appointments, and internal discussions for legal teams.
- Maintain proper filing systems for litigation documents, contracts, notices, and legal records.
- Assist legal professionals in preparing and organizing case-related documentation.
- Track important legal dates, hearing schedules, compliance deadlines, and appointments.
- Coordinate courier, dispatch, and delivery of legal documents to clients, courts, and authorities.
- Maintain confidentiality of sensitive client information, legal matters, and firm records.
- Support the legal team with document scanning, printing, photocopying, and record management.
- Prepare administrative reports, MIS reports, and office-related documentation for management.
- Maintain database records of clients, legal cases, agreements, and compliance documents.
- Coordinate with government offices, legal authorities, and vendors for administrative work.
- Ensure proper maintenance of office supplies, stationery, and administrative inventory.
- Handle travel arrangements, hotel bookings, and logistics coordination for senior legal professionals when required.
- Assist in invoice filing, expense tracking, and administrative billing coordination.
- Coordinate meeting room arrangements and ensure smooth client hospitality management.
- Support HR and management with employee records, attendance, and administrative coordination.
- Ensure smooth communication and coordination between different legal departments and teams.
- Maintain records related to intellectual property filings, compliance documents, and corporate legal paperwork.
- Monitor office maintenance activities and coordinate with service providers for repairs and upkeep.
- Ensure proper storage, retrieval, and archiving of legal and corporate documents.
- Assist management in implementing office administration policies and process improvements.
- Perform additional administrative and coordination duties assigned by senior management and legal professionals.
Key Skills
- Strong ability to manage day-to-day office administration activities efficiently.
- Good knowledge of handling legal documents, agreements, and confidential records professionally.
- Excellent record management and document filing skills for maintaining organized legal and administrative data.
- Strong verbal and written communication skills for effective coordination with clients and legal professionals.
- Ability to coordinate and follow up with internal teams, clients, courts, and external agencies.
- Capability to handle confidential information and sensitive legal matters with professionalism and discretion.
- Strong calendar management and scheduling skills for meetings, appointments, and legal hearings.
- Good email drafting and official correspondence management skills.
- Proficiency in MS Office applications including Word, Excel, PowerPoint, and Outlook.
- Strong attention to detail while managing legal records, reports, and documentation.
- Excellent multitasking and time management abilities in a fast-paced legal work environment.
- Strong client coordination and professional front-office communication skills.
- Ability to prepare administrative reports, MIS reports, and maintain accurate office records.
- Professional attitude with strong ethical values and workplace discipline.
- Good vendor management and service coordination skills for smooth office operations.
- Strong problem-solving, organizational, and office coordination abilities.
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Salary
₹20000/- to ₹40000/- pm (Best in the Industry for Qualified Candidate)
Industry
Legal Services Industry
Age Limit
Maximum 35 Years
Gender Preference
Female Only
Education
Any Graduate / Relevant Candidate with Microsoft Office and Communication Knowledge Skills can apply for this position.
Freshers Can Also Apply for this Position...
Experience
Minimum 0 to 2 years of experience as an Admin Executive / Office Executive / Relevant can apply for this position...
Location
Ahmedabad - Gujarat | India
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Support Team,
Whiteice Network | 360° Recruitment Service Provider
whiteicenetwork.in | jobs@whiteicenetwork.in | #whiteicenetwork
Call Us / Text Us on : 9510356364
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