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Whiteice Network | 360° Recruitment Service Provider as an emerging Recruitment Company based at Ahmedabad - Gujarat | INDIA.
We have a position matching your profile. Requirement is as follows.
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Executive Assistant (EA) - WNSEA19052026
Company Overview
The company is a Multinational National Company (MNC) specialising in multiple business verticals, including Industrial Rubber Manufacturing and Scrap Management. With decades of global experience, they are a leader in delivering innovative solutions to their clients while maintaining a commitment to sustainability and operational excellence. Their diverse portfolio encompasses production, recycling, and distribution, ensuring a strong presence in industrial and environmental markets worldwide.
Job Overview
As an Executive Assistant, you will act as a strategic partner to the senior management team, supporting the CEO or other C-suite executives in their daily activities. This role demands exceptional organizational skills, the ability to multitask in a dynamic environment, and a proactive approach to problem-solving. You will be responsible for managing schedules, preparing reports, coordinating communication across departments, and ensuring smooth execution of administrative and business functions.
Key Responsibilities
- Act as a strategic partner to the CEO and senior management, supporting business priorities and daily executive operations.
- Manage complex executive calendars, schedules, meetings, and appointments across multiple time zones while prioritizing critical business activities.
- Coordinate domestic and international travel, including itineraries, visas, accommodations, and contingency planning.
- Prepare, edit, and present reports, presentations, MIS, executive briefings, spreadsheets, and official documents with high accuracy.
- Draft, review, and manage professional correspondence, emails, internal memos, and communications on behalf of senior executives.
- Organize leadership meetings, board meetings, corporate events, client engagements, and conferences with complete logistics support.
- Prepare meeting agendas, take minutes of meetings, track action items, and ensure timely follow-ups across departments.
- Act as the primary liaison between executives, department heads, clients, partners, and external stakeholders.
- Coordinate cross-functional communication between operations, sales, production, finance, and administration teams.
- Support strategic planning, business reviews, project updates, and decision-making through research, data analysis, and reporting.
- Conduct market research, prepare business proposals, performance reports, and project summaries as required.
- Track key projects, deliverables, deadlines, KPIs, and executive priorities to ensure smooth execution.
- Lead and support special projects, cross-functional initiatives, and operational improvement efforts.
- Monitor operational workflows and proactively identify risks, delays, and improvement opportunities.
- Streamline administrative processes to improve efficiency, documentation, and communication systems.
- Maintain organized filing systems, databases, and records with strict confidentiality.
- Handle sensitive business information with discretion and professionalism.
- Assist with budgeting, expense tracking, invoice coordination, cost monitoring, and basic financial documentation.
- Support cost control initiatives, expense reduction, and resource optimization efforts.
- Maintain stock levels, raw material coordination, and basic operational planning support where required.
- Assist in production planning cycles and coordination between marketing and production teams when applicable.
- Follow up on payments, overdue accounts, and financial communications when required.
- Prepare detailed production, planning, and performance reports.
- Support business development activities, presentations, negotiations, and executive-level coordination.
- Use MS Office, ERP systems, reporting tools, and digital platforms efficiently for executive operations.
- Provide proactive problem-solving support in fast-paced business situations.
- Maintain strong verbal and written communication in English with professional executive etiquette.
- Develop strong working knowledge of all departments to ensure seamless coordination and support.
- Represent the executive office professionally in all internal and external interactions.
Key Skills
- Exceptional organizational skills with strong time management and task prioritization abilities.
- Ability to manage complex executive calendars, meetings, and travel across multiple time zones efficiently.
- Strong executive-level verbal and written communication skills in professional English.
- High level of confidentiality, integrity, discretion, and sound judgment.
- Proactive mindset with strong anticipatory thinking and problem-solving capabilities.
- Strong business acumen with understanding of organizational priorities and workflows.
- Strategic thinking and planning ability aligned with executive objectives.
- Excellent multitasking ability in fast-paced and dynamic environments.
- Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Working knowledge of ERP systems, project management tools, and digital productivity platforms.
- Strong analytical, reporting, and data interpretation skills.
- Ability to prepare executive presentations, dashboards, MIS reports, and business documentation.
- Project coordination and tracking skills to ensure timely delivery of initiatives and deadlines.
- Strong stakeholder management and professional relationship-building skills.
- High emotional intelligence to navigate executive interactions, diplomacy, and workplace dynamics.
- Attention to detail with commitment to accuracy and quality in documentation and scheduling.
- Research and information-gathering skills to support strategic decision-making.
- Financial basics including budgeting support, expense tracking, cost control, and invoice handling.
- Strong documentation and filing system management skills.
- Adaptability, resilience, and calmness under pressure and changing priorities.
- Event, meeting, and travel coordination expertise.
- Ability to work independently while collaborating effectively with cross-functional teams.
- Professional demeanor with strong interpersonal and leadership support mindset.
- Tech-savvy approach including use of collaboration tools, CRM, AI tools, and reporting systems.
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Salary
₹40000/- to ₹80000/- pm (Best in the Industry for Qualified Candidate)
Industry
Industrial Rubber Industry
Age Limit
Maximum 45 Years
Gender Preference
Male Only
Education
Any Graduate / MBA / relevant candidate with a background in Business Administration / Management / Commerce / Arts / Related subjects can apply for this position. Professional certifications in Office Management / Executive Assistance / Project Management / Business Communication are a plus. Strong academic foundation in Business Operations / Communication / Documentation / Organizational Management. Additional training in MS Office, ERP Systems, Data Analysis, and productivity tools preferred. Continuous learning mindset with willingness to upgrade skills in digital tools and executive support practices. Industrial Rubber or relevant industry coordination and management knowledge will be given priority.
Experience
Minimum 2 to 6 Years of an Executive Assistant (EA) / Personal Assistant / Admin / Office Assistant / Executive Support experience is preferred. Experience supporting CEO, senior management, or C-suite executives in fast-paced business environments is highly valued. Hands-on experience in calendar management, travel coordination, executive reporting, documentation, stakeholder communication, handling confidential information with professionalism and discretion, ERP systems, project management tools, and digital productivity platforms is preferred.. Exposure to strategic projects, cross-functional coordination, and business operations will be an advantage. Industry experience in Industrial Rubber or relevant manufacturing or corporate sectors will be given priority.
Location
Ahmedabad - Gujarat | India
Note
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Support Team,
Whiteice Network | 360° Recruitment Service Provider
whiteicenetwork.in | jobs@whiteicenetwork.in | #whiteicenetwork
Call Us / Text Us on : 9510356364
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