We would like to take this opportunity to introduce
Whiteice Network | 360° Recruitment Service Provider
as an emerging Recruitment Company based at Ahmedabad - Gujarat | INDIA.
We have a position matching your profile. Requirement is as follows.
Before Applying For This Position, Please Read Full Description Carefully....
Admin Executive – WNSAE28022026
Company Overview
The company is transforming the material handling industry with electric mobility at its core. As a leading material handling equipment manufacturer, it offers a comprehensive range of Electric Industrial Mobility Solutions, including Electric Tow Trucks, Electric Forklifts, Electric Trolleys, Electric Cranes, and other advanced electric material handling systems. Driven by innovation and engineering excellence, the company focuses on delivering efficient, reliable, and eco-friendly solutions for warehouses, manufacturing plants, logistics hubs, and industrial facilities. With a strong commitment to sustainability, safety, and smart technology integration, it is building a cleaner, smarter, and more productive future through advanced e-Mobility and material handling solutions.
Job Overview
The Admin Executive will handle day-to-day administrative operations while supporting senior leadership with basic Executive Assistant responsibilities in a company transforming the Material Handling Industry through electric mobility. The role includes office coordination, documentation, communication, scheduling, vendor follow-ups, and internal reporting. Working closely with Sales, Production, Purchase, and Accounts teams, the Admin Executive ensures smooth operations for a leading manufacturer of Electric Industrial Mobility Solutions such as Electric Tow Trucks, Electric Forklifts, Electric Trolleys, and Electric Cranes, contributing to an organized, efficient, and productive work environment.
Key Responsibilities
- Manage day-to-day office operations including reception, emails, calls, correspondence, couriers, and visitor coordination.
- Ensure smooth functioning of office infrastructure, utilities, housekeeping, equipment maintenance, and overall facility management.
- Monitor and manage office supplies, pantry, stationery, and administrative inventory to avoid shortages.
- Maintain and organize company documents, records, contracts, invoices, purchase orders, compliance documents, and reports in both physical and digital formats.
- Handle accurate data entry, filing systems, database updates, and document archiving as per company standards.
- Coordinate internal communication between Sales, Production, Purchase, Accounts, Service, and other departments to ensure smooth workflow.
- Act as a liaison between senior management, internal teams, vendors, suppliers, and external stakeholders.
- Schedule and coordinate meetings, appointments, interviews, and events; prepare agendas, record Minutes of Meeting, and track action points to closure.
- Support senior leadership with calendar management, travel arrangements, accommodation booking, and basic Executive Assistant responsibilities.
- Prepare presentations, official correspondence, internal circulars, and management reports when required.
- Compile and prepare MIS reports, dashboards, expense summaries, and operational data for management review.
- Coordinate with vendors for office purchases, maintenance services, AMC management, and follow-ups to ensure timely delivery and cost control.
- Verify vendor bills, support PO and GRN documentation, and coordinate with Accounts for timely payment processing.
- Assist Sales and Accounts teams with administrative support such as quotations, proforma invoices, and maintaining organized client documentation.
- Support Purchase and Production teams by tracking non-inventory purchase orders and coordinating related documentation.
- Coordinate dispatch documentation, basic logistics paperwork, and inter-departmental document flow when required.
- Support HR activities including onboarding documentation, attendance tracking, leave records, and maintaining employee files.
- Assist in organizing internal meetings, training programs, exhibitions, trade shows, and company events.
- Maintain strict confidentiality of sensitive business and employee information.
- Ensure adherence to company policies, safety protocols, and administrative compliance standards within a manufacturing setup.
- Provide ad-hoc administrative and coordination support to enhance productivity and operational efficiency.
- Contribute to smooth operations supporting the company’s Electric Industrial Mobility Solutions division, including Electric Tow Trucks, Electric Forklifts, Electric Trolleys, and Electric Cranes.
Key Skills
- Strong administrative and office management skills to handle daily operations efficiently.
- Excellent organizational, planning, and time management abilities with strong multitasking capability.
- Effective verbal and written communication skills for professional coordination with leadership, teams, vendors, and stakeholders.
- Basic Executive Assistant skills including calendar management, meeting scheduling, travel coordination, and follow-ups.
- High attention to detail and accuracy in documentation, reporting, and record keeping.
- Ability to maintain strict confidentiality and handle sensitive business information with integrity.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace tools.
- Ability to prepare MIS reports, dashboards, presentations, and internal documentation.
- Vendor coordination and follow-up management skills with basic procurement knowledge.
- Understanding of purchase orders, invoices, GRN, inventory tracking, and documentation flow.
- Strong cross-functional coordination skills to work effectively with Sales, Production, Purchase, Accounts, and Service teams.
- Basic knowledge of logistics and dispatch documentation.
- Familiarity with ERP/CRM systems and office management software.
- Problem-solving mindset with proactive follow-up and task ownership approach.
- Strong interpersonal and relationship-building skills.
- Adaptability to work in a fast-paced manufacturing and electric mobility environment.
- Ability to support HR coordination activities such as onboarding documentation and attendance tracking.
- Event and meeting coordination skills for internal programs, exhibitions, and business events.
- Professional attitude, discipline, reliability, and process-oriented working style.
Salary
₹20000/- to ₹40000/- pm (Best in the Industry for Qualified Candidate)
Industry
Material Handling Equipment Manufacturing Industry
Age Limit
Maximum 45 YearsEducation
Any MBA / Graduate candidate with Office Management, Time Management, Project Management skills can apply for this position. Machinery Manufacturing Industry / Relevant Industry Related Knowledge on Priority…
Experience
Minimum 1 to 3 years of experience in Office Administration, preferably in a Machinery Manufacturing Industry / Relevant Industries, with hands-on exposure to Vendor Coordination, Compliance Documentation, Inventory Handling and Coordination on Priority.... Machinery Manufacturing Industry / Relevant Industry Related Experience on Priority…
Location
Ahmedabad - Gujarat | India
Note
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Support Team,
Whiteice Network | 360° Recruitment Service Provider
whiteicenetwork.in | jobs@whiteicenetwork.in | #whiteicenetwork
Call Us / Text Us on : 9510356364
Related Keywords
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