Travel Coordinator – WNTTC17092026 | We Are Hiring a Travel Coordinator | Domestic & International Travel Management | Flight, Hotel, Visa & Itinerary Coordination | Corporate Travel & Logistics | Packaging Machinery & Industrial Automation | Travel & Tourism, Hospitality & Business Administration Jobs | MNC & Manufacturing Jobs | Apply Now | Ahmedabad, Gujarat, India...#WhiteiceNetwork, #TravelCoordinator, #TravelCoordinatorJobs, #CorporateTravelJobs, #TravelManagement, #TravelServices, #TravelBooking, #IndustrialAutomation, #IndustrialMachinery, #Manufacturing, #TravelAndTourism, #HospitalityManagement, #BusinessAdministration, #Ahmedabad, #Gujarat, #India

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Travel Coordinator – WNTTC17092026

Company Overview

The Company is a Globally Established Industrial Machinery and Automation Organization specializing in advanced Packaging Machinery and Integrated Production-Line Solutions. Its solutions serve industries including beverages, food, pharmaceuticals, chemicals, and liquid products. The organization combines engineering expertise, automation, technology, and project execution capabilities to deliver reliable industrial solutions. It provides services covering machinery, installation, commissioning, technical support, and after-sales support. With a strong focus on innovation, quality, efficiency, and customer satisfaction, the Company serves diverse domestic and international markets. Its operations involve professionals across engineering, projects, sales, service, automation, and technical functions. The organization provides opportunities for professionals seeking to grow within a technology-driven and internationally connected industrial environment.

Job Overview

The Travel Coordinator will be responsible for managing and coordinating domestic and international travel arrangements for employees, management, and business visitors. The role will involve flight and hotel bookings, visa and travel documentation, itineraries, transportation, travel schedules, and expense coordination. The candidate will work closely with internal teams and external travel partners to ensure smooth, cost-effective, and timely travel arrangements. The position requires strong communication, coordination, organizational, and problem-solving skills, along with attention to detail. The Travel Coordinator will also maintain travel records, monitor schedules, handle changes or cancellations, and provide timely support during business travel. The role offers an opportunity to work in a professional, multinational, and technology-driven industrial environment with regular coordination across different locations.

Key Responsibilities

• Coordinate domestic and international travel arrangements for employees, senior management, project teams, service engineers, customers, suppliers, and business visitors.
• Manage flight, train, hotel, rental car, airport transfer, and local transportation bookings.
• Prepare detailed travel itineraries covering flights, accommodation, transportation, meetings, and project-site visits.
• Review travel requests, approvals, budgets, employee preferences, and business requirements before making bookings.
• Ensure all travel arrangements comply with company policies, approved budgets, and established procedures.
• Coordinate travel for installation, commissioning, service, inspection, exhibitions, customer meetings, training programs, and project activities.
• Manage visa applications, invitation letters, travel insurance, appointments, and other international travel documentation.
• Track passport validity, visa status, visa expiry dates, and destination-specific travel requirements.
• Collect and verify required travel information, documents, preferences, and special requirements from travelers.
• Liaise with travel agencies, airlines, hotels, visa consultants, transportation providers, and approved travel partners.
• Compare fares, hotel rates, availability, cancellation terms, and travel options to ensure cost-effective arrangements.
• Maintain strong relationships with travel vendors and resolve booking, billing, service, and documentation issues.
• Monitor flight and transportation schedules and communicate delays, cancellations, and itinerary changes promptly.
• Handle last-minute changes, cancellations, postponements, rebooking, missed connections, and urgent travel requirements.
• Provide timely travel assistance to employees, management, and business visitors before, during, and after their trips.
• Coordinate airport pickups, drop-offs, intercity transportation, local transfers, rental vehicles, and site transportation.
• Share confirmed tickets, hotel vouchers, transportation details, visa updates, and final itineraries with travelers and concerned stakeholders.
• Maintain accurate travel records, employee travel profiles, booking logs, approval records, passport details, and visa information.
• Maintain travel calendars and trackers for upcoming trips, pending approvals, visa status, and project travel schedules.
• Coordinate with HR, Administration, Finance, Projects, Sales, Service, Engineering, Automation, and management teams regarding travel requirements.
• Support travel arrangements for exhibitions, conferences, customer visits, supplier meetings, business events, and training programs.
• Track travel expenses, invoices, advances, receipts, cancellations, refunds, and other travel-related financial transactions.
• Coordinate with Finance and Accounts for invoice verification, expense reconciliation, reimbursements, refunds, and vendor payments.
• Monitor travel expenditure against approved budgets and identify opportunities for cost optimization.
• Prepare travel MIS and reports while maintaining confidentiality of employee, management, financial, passport, visa, and business travel information.

Key Skills

• Strong expertise in coordinating domestic and international corporate travel arrangements, including flights, hotels, transportation, and complex itineraries.
• Excellent knowledge of travel planning, booking procedures, visa processing, immigration requirements, travel insurance, and international travel documentation.
• Strong vendor management skills with travel agencies, airlines, hotels, visa consultants, transportation providers, and other service partners.
• Excellent negotiation and cost-control abilities for securing competitive corporate travel rates and optimizing travel budgets.
• Strong organizational and time-management skills for managing multiple travel requirements, schedules, and priorities simultaneously.
• Excellent communication and interpersonal skills for coordinating with employees, senior management, business visitors, customers, suppliers, and external vendors.
• Strong attention to detail in bookings, itineraries, travel documents, approvals, invoices, expense records, and travel trackers.
• Excellent problem-solving abilities for managing last-minute changes, cancellations, delays, rebooking, and emergency travel situations.
• Good understanding of corporate travel policies, approval procedures, expense management, compliance requirements, and business travel practices.
• Strong cross-functional coordination skills with HR, Administration, Finance, Projects, Sales, Service, Engineering, Automation, and management teams.
• Proficiency in maintaining travel calendars, employee travel profiles, booking records, passport and visa trackers, vendor databases, and travel documentation.
• Good analytical and reporting skills for monitoring travel expenses, budgets, vendor performance, and cost-saving opportunities.
• Proficiency in MS Office, particularly Excel, Word, Outlook, and relevant travel booking or management platforms.
• Strong customer-service orientation with the ability to provide professional and timely support to travelers before, during, and after business trips.
• Ability to coordinate travel for international projects, installation, commissioning, service visits, exhibitions, conferences, customer meetings, and business events.
• Strong confidentiality and information-management skills when handling sensitive employee, management, passport, visa, financial, and business travel information.

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Salary

₹30000/- to ₹50000/- pm (Best in the Industry for Qualified Candidate)

Industry

Packaging Machinery Manufacturing Industry

Age Limit

Maximum 40 Years

Gender Preference

Male / Female Anyone

Education

Any Bachelor’s Degree in Travel & Tourism / Bachelor’s Degree in Hospitality Management / B.B.A. in Travel & Tourism / B.B.A. in Business Administration / B.Com. / B.A. / Bachelor’s Degree in Aviation / Bachelor’s Degree in Hotel Management / Bachelor’s Degree in Tourism Management / Diploma in Travel & Tourism / Diploma in Hospitality Management / Diploma in Aviation / Relevant Qualification can apply. Candidates with specialization in Travel Management, Tourism, Hospitality, Aviation, Business Administration, Commerce, Hotel Management, Corporate Travel, or Travel Operations will be given priority. Basic knowledge of Domestic & International Travel Coordination, Flight Booking, Hotel Booking, Travel Itinerary Planning, Visa Documentation, Passport Documentation, Travel Insurance, Airport Transfers, Transportation Coordination, Travel Expense Management, Travel Policies, Travel Vendor Coordination, and Corporate Travel Operations is essential. Certification in Travel & Tourism, IATA, GDS, Amadeus, Galileo, Sabre, Corporate Travel Management, Visa Processing, or Travel Operations will be an added advantage. Priority will be given to candidates with knowledge of Corporate Travel, International Business Travel, Employee Travel, Senior Management Travel, Business Visitor Coordination, Multi-City Travel, Group Travel, Project Travel, Service Engineer Travel, Exhibition & Conference Travel, Customer Visit Travel, Travel Disruption Management, Flight Rescheduling, Travel Expense Coordination, and Travel Documentation.

Experience

Minimum 2 to 4 Years of experience in Travel Coordination / Corporate Travel Management / Travel Operations / Business Travel / Travel Desk Management / Travel & Tourism Operations can apply. Candidates with experience in MNCs, Manufacturing Companies, Engineering Companies, Industrial Machinery Organizations, Corporate Offices, Travel Management Companies, Hospitality Organizations, or Corporate Travel Teams will be given priority. Hands-on experience in Domestic & International Travel Coordination, Flight Booking, Hotel Booking, Itinerary Planning, Visa Documentation, Passport Documentation, Airport Transfers, Transportation Coordination, Travel Vendor Management, Travel Expense Coordination, and Corporate Travel Support is essential. Experience with Amadeus, Galileo, Sabre, GDS platforms, airline booking portals, hotel booking platforms, MS Excel, Outlook, travel management systems, or similar travel tools will be an added advantage. Priority will be given to candidates having experience in International Business Travel, Employee Travel, Senior Management Travel, Service Engineer Travel, Project Travel, Customer & Visitor Travel, Multi-City Travel, Exhibition & Conference Travel, Flight Rescheduling, Travel Emergencies, Visa Coordination, Travel Expense Reporting, Vendor Negotiation, and Travel MIS.

Location

Ahmedabad - Gujarat | India

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