Job Overview
- Handle day-to-day office administration and branch-level coordination.
- Manage documentation, data entry, filing. (physical & digital)
- Maintain attendance records, leave registers, and daily staff reporting.
- Track branch expenses, maintain stock registers, and petty cash handling.
- Raise invoices, follow up for payments, and assist with billing reconciliation.
- Coordinate with field staff and technicians for timely service execution.
- Schedule pest control appointments and route planning for service teams.
- Ensure availability of pest control materials, safety kits, and equipment.
- Handle client calls, walk-ins, and resolve basic service-related queries.
- Prepare and submit daily, weekly, and monthly MIS reports.
- Maintain branch compliance records. (FSSAI, MSDS, etc. where applicable)
- Support recruitment of local staff and assist in onboarding formalities.
- Assist in staff performance tracking and internal communication.
- Liaise with vendors for office maintenance and material procurement.
- Ensure branch hygiene, safety, and adherence to SOPs.
- Coordinate logistics for outstation services or bulk orders.
- Ensure smooth communication between branch and Head Office.
- Maintain service feedback records and coordinate for complaint resolution.
- Maintain records of raw materials, inventory levels, purchase orders, and production schedules.
- Ensure sufficient and economical stock of office and production materials.
- Coordinate with departments like Production, Quality Control, Logistics, for seamless functioning.
- Handle procurement, vendor management, and utility coordination.
- Maintain documentation such as invoices, purchase orders, compliance papers, and audit support files.
- Maintain employee data, visitor logs, calendars, meeting notes, and other critical records.
- Track internal task assignments and follow-ups across departments.
- Assist with outbound / inbound calls, customer communication, and follow-ups.
- Create and maintain a customer database, track orders, and assist in quotation preparation.
- Help with drafting sales reports, proposals, and coordinating with clients for demos and meetings.
- Coordinate between marketing, sales, and production to ensure smooth order flow and customer satisfaction.
- Draft official communication on behalf of senior management — including letters, emails, presentations, and reports.
- Maintain confidentiality of sensitive information and ensure professional conduct.
- Assist in corporate events, seminars, expos, and client meetings — including logistics and promotional coordination.
- Strong organizational and multitasking abilities.
- Good command of MS Office. (Excel, Word, Outlook)
- Excellent communication and interpersonal skills.
- Basic knowledge of billing, documentation, and office protocols.
- Ability to work independently and take ownership of tasks.
- Knowledge of pest control industry operations. (preferred but not mandatory)
- Prior experience in service or field-based companies is an added advantage.
- Ability to multitask, prioritize, and work effectively under pressure in a fast-paced manufacturing environment.
- High attention to detail and accuracy in data handling, costing, and production scheduling.
- Professional demeanor with a pleasant personality and excellent interpersonal skills for vendor coordination, client interaction, and interdepartmental liaison.
- Proactive and solution-oriented mindset, with the ability to anticipate operational needs and streamline communication.
- Strong skills in report preparation, calendar management, and travel planning to support executive-level tasks.
- Familiarity with project management tools and task tracking systems to monitor progress and deadlines.
- Clear communicator with the ability to present ideas with conviction and maintain transparency in documentation and updates.
- Skilled at negotiation, follow-up, and maintaining long-term vendor and customer relationships.
- Commercially aware and comfortable managing sensitive or confidential information with integrity.
- Energetic, self-motivated, and committed to continuous improvement in performance and efficiency.
Contact us today to know how you can
How to Apply
https://whatsapp.com/channel/0029VaePqf96BIEnZVsja23Z
#WhiteiceNetwork, #OfficeAdministration, #AdminExecutive, #BranchCoordination, #OperationsManagement, #OfficeManagement, #AdminSupport, #DocumentationManagement, #AttendanceManagement, #StaffReporting, #PettyCashHandling, #BillingAndInvoicing, #MISReporting, #ServiceScheduling, #TeamCoordination, #StaffSupervision, #TechnicianCoordination, #InventoryManagement, #VendorCoordination, #ProcurementManagement, #ClientServicing, #CustomerHandling, #ComplaintResolution, #CustomerCoordination, #ComplianceManagement, #RecruitmentSupport, #OnboardingSupport, #PerformanceTracking, #InternalCommunication, #LogisticsCoordination, #ServicePlanning, #AuditSupport, #MeetingCoordination, #VisitorManagement, #TaskTracking, #QuotationPreparation, #SalesCoordination, #MarketingCoordination, #ProposalDrafting, #OfficialCommunication, #ProfessionalConduct, #ClientMeetings, #PestControlIndustry, #PestControlServices, #PestManagement, #ResidentialPestControl, #CommercialPestControl, #IndustrialPestControl, #TermiteControl, #RodentControl, #CockroachControl, #DisinfectionServices, #EcoFriendlyPestControl, #FumigationServices, #ChemicalIndustry, #ChemicalCompanyJobs, #IndustrialChemicals, #ProjectSupervisor, #ProjectSupervision, #ProjectPlanning, #ProjectCoordination, #ProjectExecution, #ProjectMonitoring, #SiteSupervision, #FieldSupervision, #ProjectReporting, #ProjectScheduling, #TeamSupervision, #OperationalSupervision, #ProjectImplementation, #SiteInspections, #QualitySupervision, #SafetyCompliance, #JobsinVapi, #JobsinSurat, #JobsinGondal, #JobsinRajkot, #JobsinGujarat, #JobsinIndia, #Vapi, #Surat, #Rajkot, #Gondal, #Gujarat, #India, #IndiaRecruitment, #CareersIndia, #Careers, #CareerIndia, #RecruitmentSpecialist, #EmploymentAgency, #EngineeringSolutions, #IndianManufacturing, #EngineeringInIndia, #RecruitmentAgency, #WorkforceManagement, #JobSeekers, #SkilledWorker, #AhmedabadEngineering, #JobPlacement, #EmployeeEngagement, #BusinessInIndia, #NegotiationSkills, #Technology, #RecruitmentServices, #SkillIndia, #JobConsultancy, #ManpowerSolutions, #SkilledManpower, #ExecutiveSearch, #PlacementServices, #TalentAcquisition, #NonITRecruitment, #ManufacturingRecruitment, #PanIndiaHiring, #CustomerSuccess, #Innovation, #IndianJobs, #Collaboration, #ModernOffice, #IndianIndustry, #Networking, #MBAJobs, #GraduateJobs, #LinkedInJobs, #BusinessGrowth, #AhmedabadJobs, #GujaratJobs, #IndiaJobs, #EmploymentOpportunity, #TechnicalSupport, #Production, #SmartManufacturing, #OfficeSpace, #WhiteiceNetworkJobs, #CorporateJobs, #JobOpportunity, #BusinessCasual, #EmployeeExperience, #DressCode, #WorkWithUs, #ProfessionalDress, #TeamBuilding, #JobSearchIndia, #WorkplaceCulture, #ProfessionalDevelopment, #WorkEnvironment, #NewJob, #Job, #Recruitment, #CurrentJobs, #JobAlert, #NowHiring, #ManagementJob, #NewpJob, #Urgently, #ExecutiveJobs, #JobsforMe, #CareerOpportunities, #JobVacancy, #Joining, #Interview, #EmploymentOpportunities, #Engineering, #IndustrialCareers, #BuildYourCareer, #InnovationCulture, #JobsNearMe, #Manufacturing, #JobsinMNC, #ProfessionalLife, #GrowthOpportunity, #HelpingHands, #HiringAlert, #Management, #Leadership, #Operations, #ApplyNow, #CareerGrowth, #BusinessAttire, #ContinuousImprovement, #CorporateCulture, #Productivity, #OfficeLife, #ProfessionalOpportunities, #Workplace, #WorkplaceLeadership, #WeareHiring, #JobsAcrossIndia, #Salary, #JobOpeningsIndia, #PanIndiaJobs, #HiringInIndia, #NowHiringIndia, #JobAlertsGujarat, #GujaratHiring, #CitywiseJobs, #HiringAcrossGujarat, #FreeJob, #JobsInManufacturing, #WorkInTechSales, #SalesJobsIndia, #JoinOurTeam, #IndustryRecruitment, #Vacancy