Thursday, January 1, 2026

Admin Executive – WNWAE01012026 | Leading Audio Technology Startup looking for an Admin Executive at Ahmedabad Gujarat India #whiteicenetwork, #AdminExecutive, #OfficeAdmin, #Administration, #HearingAids, #MedicalDevices, #ENTEquipment, #IECStandards, #AdaptiveNoiseCancellation, #Ahmedabad, #Gujarat, #India

We would like to take this opportunity to introduce Whiteice Network | 360° Recruitment Service Provider as an emerging Recruitment Company based at Ahmedabad - Gujarat | INDIA.

We have a position matching your profile. Requirement is as follows.

Before Applying For This Position, Please Read Full Description Carefully....

Admin Executive – WNWAE01012026

Company Overview
The Company is India’s first hearing care company focused on developing ear-health friendly hearing solutions. Their goal is to pioneer the hearing care community by combining innovative technology with user-centric design to improve everyday hearing habits and promote long-term ear health.

Job Overview

The Admin Executive will manage day-to-day administrative operations while supporting senior leadership with basic Executive Assistant responsibilities. The role involves coordination, documentation, communication, and executive support, contributing to smooth operations at India’s first hearing care company focused on ear-health friendly hearing solutions and long-term ear health.

Key Responsibilities

  • Manage day-to-day office operations including reception, emails, calls, correspondence, couriers, and visitor coordination.
  • Ensure a well-organized, safe, and efficient office and clinic environment aligned with healthcare and ear-care standards.
  • Provide administrative and diluted Executive Assistant support to senior leadership, including calendar management, meeting scheduling, and reminders.
  • Coordinate internal and external meetings, prepare agendas, record minutes of meetings, and track action items to closure.
  • Arrange domestic travel, accommodation, and logistics for management, clinic visits, and business meetings.
  • Handle documentation, filing, and record keeping (physical and digital) with high accuracy and confidentiality.
  • Maintain records related to HR, vendors, procurement, compliance, meetings, and internal reports.
  • Draft, review, and circulate internal and external communications on behalf of leadership when required.
  • Act as a liaison between senior management and internal teams, vendors, partners, and stakeholders.
  • Oversee procurement of office supplies, clinic consumables, and administrative materials, ensuring timely availability and cost control.
  • Coordinate with vendors for facility management, housekeeping, IT support, maintenance, and other services.
  • Monitor inventory levels of office and hearing-care related consumables to avoid stock shortages.
  • Verify vendor bills, support PO and GRN documentation, and coordinate with accounts for timely payments.
  • Support HR activities including onboarding, induction, attendance tracking, leave records, and basic recruitment coordination.
  • Assist in organizing internal training programs, workshops, seminars, and awareness initiatives related to hearing care and ear health.
  • Provide administrative support for company events, product demos, exhibitions, and community outreach programs.
  • Manage front desk and customer-facing coordination, handling basic inquiries and routing clinical or technical queries to relevant teams.
  • Support appointment coordination with clinic teams to ensure smooth patient flow and reduced waiting time.
  • Assist in preparing reports, presentations, MIS, and dashboards for management reviews and decision-making.
  • Maintain confidentiality of sensitive business, employee, and customer information, including health-related data.
  • Ensure adherence to company policies, data security norms, and basic statutory and compliance requirements.
  • Support operational coordination across departments to improve efficiency in a user-centric and innovative environment.
  • Assist leadership with task tracking, follow-ups, and administrative support to enable focus on growth and innovation.


Key Skills

  • Strong administrative and office management skills with the ability to manage day-to-day operations smoothly.
  • Excellent organizational, planning, and time management skills to handle multiple tasks and priorities effectively.
  • Basic Executive Assistant skills including calendar management, meeting coordination, and travel arrangements.
  • Strong verbal and written communication skills for professional interaction with leadership, teams, vendors, and customers.
  • High attention to detail and accuracy in documentation, reporting, and record keeping.
  • Ability to handle confidential, sensitive, and health-related information with integrity and discretion.
  • Proficiency in MS Office Suite and Google Workspace including Word, Excel, PowerPoint, Outlook, Sheets, Docs, and Calendar.
  • Basic report preparation, MIS support, and data entry skills with error-free execution.
  • Vendor coordination, procurement basics, inventory tracking, and invoice processing knowledge.
  • Customer handling and front-desk coordination skills with a service-oriented and empathetic approach.
  • Problem-solving mindset with a proactive and independent working style.
  • Ability to multitask and adapt quickly in a fast-paced, startup-like environment.
  • Strong interpersonal and relationship-building skills to coordinate across cross-functional teams and external stakeholders.
  • Basic HR support skills including onboarding coordination, attendance tracking, and employee record maintenance.
  • Familiarity with compliance, documentation standards, and data privacy practices, especially in healthcare or regulated environments.
  • Comfort with digital tools, office management software, and basic CRM or ERP systems.
  • Event and workshop coordination skills for internal meetings, training programs, and awareness initiatives.
  • High level of reliability, discipline, professionalism, and ethical judgment.
  • Ability to work independently while also contributing effectively as part of a team.
  • Interest in working in a purpose-driven organization focused on innovation, user-centric design, and long-term ear health.


Salary
₹20000/- to ₹40000/- pm (Best in the Industry for Qualified Candidate)

Industry
Hearing Aids & Hearing Care Medical Devices Industry 

Age Limit
Maximum 30 Years

Education
Any MBA / Graduate candidate with Office Management, Time Management, Project Management skills can apply for this position. Hearing Aids & Hearing Care Medical Devices / Relevant Industry Related Knowledge on Priority…

Experience
Minimum 1 to 3 years of experience in Office Administration, preferably in a Medical Devices / Medical Instruments / Relevant Industries, with hands-on exposure to Vendor Coordination, Compliance Documentation, Inventory Handling and Coordination on Priority.... Hearing Aids & Hearing Care Medical Devices / Relevant Industry Related  Knowledge on Priority…

Location
Ahmedabad - Gujarat | India

Note
Earn Extra Income by referring
Job Seekers or Companies to us. 
Contact us today to know how you can
Work From Home (WFH) with Whiteice Network…

How to Apply
Call us on mention numbers OR Mail Us with the Subject Line Admin Executive

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Support Team,
Whiteice Network | 360° Recruitment Service Provider
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Call Us / Text Us on : 9510356364

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