- Prepare, review, verify, and maintain all import-related documentation, including Commercial Invoices, Packing Lists, B/L, AWB, Certificates of Origin, and Insurance Certificates.
- Coordinate with overseas suppliers to obtain accurate and complete shipping and import documents within required timelines.
- Verify import documents for accuracy, completeness, product details, quantities, values, and compliance before customs clearance.
- Coordinate with Freight Forwarders, Shipping Lines, Airlines, and Logistics Service Providers for smooth import shipment execution.
- Liaise with CHAs and Customs Brokers to facilitate timely customs clearance of imported machinery, components, spare parts, and materials.
- Prepare and coordinate Bills of Entry, import declarations, and other customs-related documentation as required.
- Monitor and track import shipments from supplier dispatch to final delivery at the company facility.
- Follow up on shipment schedules, cargo arrival, customs clearance, and delivery timelines.
- Identify and resolve documentation discrepancies, shipment delays, customs holds, demurrage, and detention issues.
- Ensure timely clearance and delivery of imported materials to avoid production delays and additional logistics costs.
- Verify HS Codes, product classifications, customs valuation, applicable duties, and taxes for imported goods.
- Assist in calculating and verifying import duties, freight charges, logistics costs, and landed costs.
- Coordinate with banks and Finance/Accounts teams for LC, import remittances, and other trade finance documentation.
- Maintain complete and organized records of import shipments, customs documents, duty payments, and clearance files.
- Update ERP systems with accurate import shipment, documentation, and logistics information.
- Coordinate with Procurement, Finance, Accounts, Stores, Warehouse, and Production teams for seamless import operations.
- Verify and process invoices received from freight forwarders, shipping lines, customs brokers, and logistics vendors.
- Prepare MIS reports, shipment status reports, import tracking reports, and management reports as required.
- Support internal and external audits by maintaining accurate and readily accessible import documentation.
- Ensure compliance with customs regulations, DGFT guidelines, GST requirements, company policies, and applicable international trade regulations.
- Stay updated on changes in customs procedures, foreign trade policies, FTAs, Incoterms, duty structures, and import regulations.
- Communicate shipment status, delays, risks, documentation issues, and compliance concerns to relevant internal stakeholders.
- Coordinate with relevant teams to ensure imported machinery, components, electrical items, spare parts, and other materials are cleared and delivered on time.
- Identify opportunities to improve import documentation accuracy, customs clearance timelines, process efficiency, and logistics cost control.
- Support continuous improvement initiatives to strengthen import documentation, supply chain coordination, compliance, and overall import operations.
- Import Documentation & Compliance – Strong ability to prepare, verify, and maintain import and trade documentation accurately.
- Customs Clearance Coordination – Practical knowledge of coordinating with CHAs, customs brokers, and logistics partners for timely clearance.
- International Trade Procedures – Good understanding of import processes, international shipping, trade practices, and regulatory requirements.
- Import Document Verification – Expertise in checking Commercial Invoices, Packing Lists, B/L, AWB, Certificates of Origin, and related documents.
- HS Code & Duty Knowledge – Ability to verify HS Codes, product classification, customs valuation, applicable duties, and taxes.
- DGFT & GST Compliance – Working knowledge of DGFT requirements, Foreign Trade Policy, GST on imports, and customs regulations.
- Freight & Shipment Coordination – Ability to coordinate with overseas suppliers, freight forwarders, shipping lines, airlines, and logistics providers.
- Shipment Tracking & Logistics – Strong capability to monitor import shipments, cargo arrivals, clearance status, and delivery schedules.
- Incoterms & Shipping Knowledge – Understanding of Incoterms 2020, international shipping practices, and freight forwarding operations.
- LC & Import Payment Documentation – Familiarity with Letters of Credit, import remittances, banking documentation, and trade finance procedures.
- ERP & Import Data Management – Proficiency in ERP systems such as SAP, Oracle, Tally, or similar platforms for maintaining accurate records.
- MS Excel & MIS Reporting – Strong working knowledge of Excel, MS Office, shipment tracking, and import-related MIS reporting.
- Documentation & Record Management – Excellent document control, filing, data accuracy, and audit-readiness skills.
- Problem Solving & Follow-Up – Ability to resolve documentation discrepancies, shipment delays, customs issues, and clearance challenges.
- Stakeholder Coordination & Communication – Strong communication and coordination skills for working with suppliers, logistics partners, customs agents, and internal departments.
- Attention to Detail & Time Management – High accuracy, organizational ability, multitasking skills, and capacity to meet strict import and clearance deadlines.
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