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Documentation Executive – WNPDE14102024
Company Overview
Company is a leading Custom House Agent (CHA) firm that provides end-to-end logistics and customs clearance services. With years of experience in handling import and export documentation, they help businesses navigate complex customs regulations and ensure smooth and efficient shipment processing.
Job Overview
As a Documentation Executive, you will play a critical role in managing and overseeing all import and export documentation processes, ensuring compliance with customs regulations and timely shipment clearances. You will work closely with customs, shipping lines, clients, and internal teams to ensure that all documentation is accurate, complete, and processed efficiently.
Key Responsibilities
- Prepare and verify shipping and customs documentation for both imports and exports (invoices, packing lists, bills of lading, etc.).
- Ensure accurate submission of documents to customs authorities and related regulatory bodies.
- Liaise with shipping companies, freight forwarders, and other related parties for smooth processing of shipments.
- Coordinate with customs authorities for cargo inspection and clearance.
- Prepare documents for customs clearance, ensuring compliance with Indian and international customs regulations.
- Handle queries and issues related to documentation, customs procedures, and regulatory requirements.
- Communicate with clients to gather necessary information for filing and clearance purposes.
- Provide timely updates on shipment status and documentation.
- Assist clients in understanding customs regulations and documentation requirements.
- Stay updated on any changes in customs rules, export/import documentation, and compliance regulations.
- Ensure compliance with government regulations, including DGFT, port authorities, customs laws, and other statutory bodies.
- Maintain accurate records of all import and export documentation, customs filings, and clearance data.
- Prepare daily, weekly, and monthly reports on shipments, pending documentation, and customs clearance status.
- Guide and train junior documentation executives on documentation procedures, customs regulations, and compliance.
- Preparation of a Checklist of Import and Export Shipments.
- Shipment related follow-up with Shipping lines / CFS.
- Follow up with Customers.
- Follow up with operational Staff.
- Preparation of DSR and update the same to the customer.
- Should know how to make Pre-Shipment Documents.
- Should know how to make Post Shipment Documents.
- Anyone working with CHA/Shipping line preferable.
- Liasoning with Shipping Companies.
- Ensuring shipments reach on time and at their correct location at a minimal cost.
Key Skills
- Import and Export Customs Checklist Preparation.
- ODEX Knowledge.
- Customer Co-ordination.
- Basic Knowledge of Customs Notifications and rules.
- Strong knowledge of Indian customs procedures, shipping documentation, and regulations.
- Familiarity with software such as ICEGATE, DGFT, and other customs clearance platforms.
- Proficiency in MS Office (Word, Excel, PowerPoint) for documentation and reporting.
- Excellent communication and coordination skills.
- Strong attention to detail, with the ability to manage multiple tasks under tight deadlines.
- Ability to work independently and as part of a team.
- Certification in Import/Export Management or International Trade.
- Prior experience working with Customs Brokers/CHAs, logistics companies, or freight forwarders.
₹20000/- to ₹50000/- pm (Best in the Industry for Qualified Candidate)
Industry
Import Export Industry
Age Limit
Maximum 40 YearsEducation
Any Graduate candidate with Documentation Knowledge in CHA Firm can apply for this position.
Experience
Minimum 1 to 5 years of experience as an Documentation Executive in CHA Firm / in Import Export Firm can apply for this position...
Location
Ahmedabad - Gujarat | India
How to Apply
Call us on mention numbers OR Mail Us with the Subject Line Documentation Executive
If you are eligible for this requirement then please message us on our
WhatsApp Number 9510356364 with your updated resume.
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