We would like to take this opportunity to introduce
Whiteice Network | 360° Recruitment Service Provider as an emerging Recruitment Company based at Ahmedabad - Gujarat | INDIA.
We have a position matching your profile. Requirement is as follows.
Before Applying For This Position, Please Read Full Description Carefully....
Executive Assistant – WNOEA22072025
Company Overview
The Company is a leading provider of Smart Air Quality Monitoring Solutions, delivering data-driven environmental insights for better decision-making. Using sensor-based hardware, they monitor key environmental parameters including air quality, noise, odour, weather, and radiation. Their solutions empower industries and institutions to build healthier and more sustainable environments.
Job Overview
The Executive Assistant will provide high-level administrative and operational support to senior leadership. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities efficiently. The ideal candidate is proactive, detail-oriented, and skilled at handling communications, scheduling, and coordination in a fast-paced, dynamic environment.
Key Responsibilities
- Manage complex calendars, schedules, meetings, and travel plans for senior executives.
- Arrange domestic and international travel itineraries, including flights, accommodation, transport, and visas.
- Coordinate meetings with agendas, pre-read materials, minutes, and action item tracking.
- Prepare, edit, and format reports, presentations, business documents, and correspondence.
- Maintain and organize digital and physical filing systems, ensuring confidentiality and easy access.
- Submit accurate and timely expense reports in compliance with company policies.
- Manage incoming and outgoing communications including emails, calls, and follow-ups.
- Oversee office supplies, equipment, and general office environment upkeep.
- Handle confidential information with discretion and professionalism.
- Support HR and administrative tasks including onboarding and internal coordination.
- Track executive-level projects, deadlines, deliverables, and follow-ups.
- Assist in coordinating special projects like product launches, partnerships, and market entries.
- Conduct research, compile data, and prepare internal and client-facing reports or summaries.
- Create impactful data-driven presentations involving technical and environmental content.
- Act as a liaison between executives and internal teams, clients, partners, and vendors.
- Monitor and compile market intelligence, industry trends, and competitor updates.
- Support logistics for events, conferences, board meetings, and investor engagements.
- Develop a working understanding of smart air quality monitoring solutions and sensor technologies.
- Learn key environmental terms related to air quality, noise, odour, weather, and radiation.
- Maintain awareness of client industries and their specific environmental monitoring needs.
- Assist in organizing and managing sensor deployment data and client reports.
Key Skills
- Excellent verbal and written communication skills.
- Strong interpersonal skills with the ability to interact confidently with senior executives and stakeholders.
- Exceptional organizational and time management abilities.
- High attention to detail and accuracy in all tasks.
- Ability to multitask and manage competing priorities effectively.
- Professional discretion and the ability to handle confidential and sensitive information.
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Experience with calendar and travel management tools.
- Tech-savvy, with the ability to quickly learn and adapt to new tools, platforms, and company software.
- Strong problem-solving and critical-thinking skills.
- Ability to anticipate challenges and respond with proactive, resourceful solutions.
- Ability to work independently as well as collaboratively within a team.
- Familiarity with professional business communication and email etiquette.
- Knowledge of basic project coordination and tracking.
- Ability to draft, edit, and proofread professional correspondence, reports, and presentations.
- Adaptability and flexibility in a dynamic, fast-paced work environment.
- Basic data handling and presentation skills; familiarity with simple data visualization tools is a plus.
- Ability to conduct targeted research and synthesize key information into concise summaries.
- Willingness to understand technical concepts related to sensor-based environmental monitoring.
- Awareness or interest in environmental technology, sustainability, and industry trends.
- Stakeholder management skills for effective liaison with internal teams, clients, and vendors.
Salary
₹40000/- to ₹60000/- pm (Best in the Industry for Qualified Candidate)
Industry
Air Quality Monitoring Industry
Age Limit
Maximum 40 YearsEducation
Any Graduate with Good Communication and Task Management Skills can apply for this position...
Experience
Minimum 2 to 4 Years of experience as an Executive Assistant / Administrator / Personal Assistant / Office Manager / Relevant can apply for this position…
Location
Ahmedabad - Gujarat | India
How to Apply
Call us on mention numbers OR Mail Us with the Subject Line Executive Assistant
Support Team,
Whiteice Network | 360° Recruitment Service Provider
whiteicenetwork.in | jobs@whiteicenetwork.in | #whiteicenetwork
Call Us on : 9510356364
Related Keywords
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