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We would like to take this opportunity to introduce
Whiteice Network | 360° Recruitment Service Provider as an emerging Recruitment Company based at Ahmedabad - Gujarat | INDIA.
We have a position matching your profile. Requirement is as follows.
Before Applying For This Position, Please Read Full Description Carefully....
CHA Documentation Officer – WNPCDO07012025
Company Overview
The company is a Custom House Agent (CHA) firm specializing in comprehensive customs clearance solutions. The company provides end-to-end services for importers and exporters, ensuring seamless clearance of goods across various ports in India. With a strong focus on regulatory compliance and customer satisfaction, the company is committed to delivering efficient and reliable logistics solutions to its clients.
Job Overview
The CHA Documentation Officer is responsible for managing and coordinating all documentation related to customs clearance for import and export shipments. This role requires an in-depth understanding of customs procedures, trade compliance, and shipping regulations to ensure the smooth and efficient clearance of goods. The candidate will act as a key liaison between clients, customs authorities, and logistics partners.
Key Responsibilities
- Compile, prepare, and verify shipping and customs documents such as invoices, packing lists, bills of lading, and certificates of origin.
- Coordinate with customs authorities for clearance of goods and ensure timely submission of required forms.
- Ensure adherence to international trade regulations, customs laws, and company policies.
- Communicate with freight forwarders, shipping lines, and clients to resolve queries related to shipments and documentation.
- Maintain accurate records of all shipments, customs clearances, and related correspondence.
- Prepare periodic reports on documentation activities.
- Address and resolve issues related to delayed shipments, documentation discrepancies, or customs queries.
- Prepare and verify shipping and customs documentation for both imports and exports (invoices, packing lists, bills of lading, etc.).
- Ensure accurate submission of documents to customs authorities and related regulatory bodies.
- Liaise with shipping companies, freight forwarders, and other related parties for smooth processing of shipments.
- Coordinate with customs authorities for cargo inspection and clearance.
- Prepare documents for customs clearance, ensuring compliance with Indian and international customs regulations.
- Handle queries and issues related to documentation, customs procedures, and regulatory requirements.
- Communicate with clients to gather necessary information for filing and clearance purposes.
- Provide timely updates on shipment status and documentation.
- Assist clients in understanding customs regulations and documentation requirements.
- Stay updated on any changes in customs rules, export/import documentation, and compliance regulations.
- Ensure compliance with government regulations, including DGFT, port authorities, customs laws, and other statutory bodies.
- Maintain accurate records of all import and export documentation, customs filings, and clearance data.
- Prepare daily, weekly, and monthly reports on shipments, pending documentation, and customs clearance status.
- Guide and train junior documentation executives on documentation procedures, customs regulations, and compliance.
- Preparation of a Checklist of Import and Export Shipments.
- Shipment related follow-up with Shipping lines / CFS.
- Follow up with Customers.
- Follow up with operational Staff.
- Preparation of DSR and update the same to the customer.
- Should know how to make Pre-Shipment Documents.
- Should know how to make Post Shipment Documents.
- Anyone working with CHA/Shipping line preferable.
- Liasoning with Shipping Companies.
- Ensuring shipments reach on time and at their correct location at a minimal cost.
Key Skills
- Strong knowledge of import/export regulations, HS codes, and tariff classifications.
- Excellent communication and problem-solving skills.
- High attention to detail and ability to work under deadlines.
- Import and Export Customs Checklist Preparation.
- ODEX Knowledge.
- Customer Coordination.
- Basic Knowledge of Customs Notifications and rules.
- Strong knowledge of Indian customs procedures, shipping documentation, and regulations.
- Familiarity with software such as ICEGATE, DGFT, and other customs clearance platforms.
- Proficiency in MS Office (Word, Excel, PowerPoint) for documentation and reporting.
- Excellent communication and coordination skills.
- Strong attention to detail, with the ability to manage multiple tasks under tight deadlines.
- Ability to work independently and as part of a team.
- Certification in Import/Export Management or International Trade.
- Prior experience working with Customs Brokers/CHAs, logistics companies, or freight forwarders.
₹25000/- to ₹45000/- pm (Best in the Industry for Qualified Candidate)
Industry
Import Export Industry
Age Limit
Maximum 40 YearsEducation
Any Graduate candidate with Documentation Knowledge in CHA Firm can apply for this position.
Experience
Minimum 1 to 5 years of experience as a CHA Documentation Officer in CHA Firm / in Import Export Firm can apply for this position...
Location
Ahmedabad - Gujarat | India
How to Apply
Call us on mention numbers OR Mail Us with the Subject Line
CHA Documentation Officer
If you are eligible for this requirement then please message us on our
WhatsApp Number 9510356364 with your updated resume.
Support Team,
Whiteice Network | 360° Recruitment Service Provider
whiteicenetwork.in | jobs@whiteicenetwork.in | #whiteicenetwork
WhatsApp Number : 9510356364
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