We would like to take this opportunity to introduce
Whiteice Network | 360° Recruitment Service Provider as an emerging Recruitment Company based at Ahmedabad - Gujarat | INDIA.
We have a position matching your profile. Requirement is as follows.
Before Applying For This Position, Please Read Full Description Carefully....
Front Office Executive – WNJFOE25082025
Company Overview
They are a reputed Legal Firm specializing in providing comprehensive legal services to individuals, businesses, and organizations. Their practice areas include corporate law, litigation, intellectual property rights, real estate, compliance, and advisory services. With a strong team of experienced lawyers and legal professionals, they are committed to delivering reliable, result-oriented, and ethical legal solutions.
Job Overview
They are looking for a Front Office Executive to be the first point of contact at their firm. The ideal candidate will create a professional and welcoming environment for clients, visitors, and associates, while managing day-to-day front desk operations. This role demands strong communication skills, attention to detail, and the ability to handle confidential information with discretion.
Freshers Can Also Apply for this Position...
Key Responsibilities
- Greet and welcome clients, visitors, vendors, and employees with professionalism, ensuring a warm and courteous reception experience.
- Manage the front desk and reception area, keeping it clean, organized, and presentable at all times.
- Handle all incoming phone calls, emails, and correspondence—screening, answering, and forwarding them to the appropriate departments.
- Manage client inquiries, provide basic non-legal information, and direct them to the concerned lawyer/paralegal.
- Schedule and coordinate client appointments, consultations, meetings, and lawyer calendars; send confirmations and reminders.
- Oversee conference room bookings and preparation, ensuring required materials (notepads, pens, water) are available.
- Maintain and update visitor logs, ensuring compliance with office security and check-in protocols.
- Handle incoming and outgoing mail, courier deliveries, and packages in an organized manner.
- Assist with document handling—photocopying, scanning, printing, faxing, and filing of legal and office records.
- Support client file management, including opening new files, updating case records, and closing completed files under supervision.
- Perform basic data entry and maintain client databases or case management systems.
- Assist in new client intake by collecting basic details and ensuring required forms are completed.
- Act as the first point of contact for client queries, ensuring professional and courteous communication.
- Provide refreshments (tea, coffee, water) to clients and visitors, ensuring their comfort during waiting time.
- Provide administrative support across departments (HR, Finance, Operations, Legal) including attendance tracking, onboarding support, and routine reporting.
- Coordinate with vendors, suppliers, and service providers for office supplies, equipment maintenance, and facility management.
- Monitor and maintain inventory of office and pantry supplies, ensuring timely replenishment.
- Assist in coordinating internal events, meetings, guest arrivals, and presentations.
- Accept and process client payments (cash, cheque, or card), issue receipts, and coordinate with accounts for reconciliation.
- Identify and report infrastructure-related issues (lighting, air-conditioning, housekeeping) and coordinate timely resolution.
- Maintain strict confidentiality and discretion while handling sensitive client and firm-related information.
- Demonstrate adaptability and problem-solving skills in a fast-paced legal office environment.
Key Skills
- Excellent verbal and written communication skills in English and Hindi.
- Strong interpersonal and client-handling skills with a customer-oriented approach.
- Professional appearance with a friendly, courteous, and approachable demeanor.
- Ability to maintain strict confidentiality, integrity, and discretion while handling sensitive information.
- Strong organizational, multitasking, and time management abilities.
- Attention to detail and accuracy in record-keeping, scheduling, and correspondence.
- Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and ability to learn new software quickly.
- Familiarity with office management systems, scheduling tools, CRM platforms, and basic legal terminology.
- Competence in handling office equipment such as printers, scanners, fax machines, and multi-line phone systems.
- Skilled in data entry, filing, photocopying, and maintaining client and office records.
- Ability to remain calm, composed, and solution-focused under pressure.
- Strong problem-solving, conflict resolution, and decision-making skills.
- Knowledge of administrative procedures including mail handling, vendor coordination, and office supply management.
- Effective coordination across departments such as HR, Operations, Finance, and Legal.
- Quick thinker with a proactive, resourceful, and adaptable mindset in a dynamic work environment.
- Basic knowledge of legal software (e.g., Clio, MyCase) or willingness to learn.
- Awareness of data privacy, visitor access, and office security protocols.
- Prior experience in professional services, legal, or client-facing roles will be an added advantage.
Salary
₹15000/- to ₹30000/- pm (Best in the Industry for Qualified Candidate)
Industry
Legal Service Industry
Age Limit
Maximum 30 YearsEducation
Any Graduate / Relevant Candidate with Computer and Communication Skills can apply for this position.
Freshers Can Also Apply for this Position...
Experience
Minimum 0 to 2 years of experience as a Front Office Executive / Front Desk Executive / Receptionist / Relevant can apply for this position...
Location
Ahmedabad - Gujarat | India
How to Apply
Call us on mention numbers OR Mail Us with the Subject Line Front Office Executive
Support Team,
Whiteice Network | 360° Recruitment Service Provider
whiteicenetwork.in | jobs@whiteicenetwork.in | #whiteicenetwork
Call Us on : 9510356364
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