We would like to take this opportunity to introduce Whiteice Network | 360° Recruitment Service Provider as an emerging Recruitment Company based at Ahmedabad - Gujarat | INDIA.
We have a position matching your profile. Requirement is as follows.
Before Applying For This Position, Please Read Full Description Carefully....
Company Secretary – WNMCS23112024
Company Overview
The Company is a pioneer in the Machine Manufacturing Sector, specializing in CO2 Laser Machines, Fiber Laser Machines, CNC Routers, and Digital Printing Technology. Their products include cutting-edge solutions such as Laser Engraving Machines and Laser Marking Machines, catering to a diverse range of industries. With a strong emphasis on innovation, precision, and customer satisfaction, they have established a reputation as a market leader in advanced manufacturing technologies.
Job Overview
As a Company Secretary, you will play a crucial role in ensuring our organization adheres to legal and regulatory standards while supporting the board and management in maintaining robust governance practices. Working within a pioneering company in the machine manufacturing sector, specializing in CO2 Laser Machines, Fiber Laser Machines, CNC Routers, and Digital Printing Technology, you will contribute to the company’s strategic growth by ensuring compliance and fostering effective communication between stakeholders.
Key Responsibilities
- Ensure the company complies with all statutory and regulatory requirements under applicable corporate laws.
- Prepare and maintain statutory records, registers, and filings as required by the Ministry of Corporate Affairs (MCA).
- Organize and document board meetings, general meetings, and committee meetings, including preparing agendas, notices, and minutes.
- Act as an advisor to the board and senior management on legal and governance matters.
- Provide updates on regulatory changes and recommend appropriate measures for compliance.
- Serve as the main point of contact between the company, regulators, shareholders, and auditors.
- Manage correspondence and ensure clear communication with stakeholders.
- Prepare accurate and timely filings, including annual returns, resolutions, and other statutory documents.
- Ensure proper documentation of all board and committee decisions.
- Assist in identifying and mitigating potential risks related to compliance and governance.
- Develop and implement policies to uphold the company’s ethical and legal standards.
- Arranging meetings for the Board of Directors, Management Committee and AGM as well as coordinating to ensure that all resolutions have been implemented and complied with the Company's Articles of Association.
- Ensuring the compliance of the Company and the Board of Directors with the relevant laws, rules & regulations, resolutions of both the Board and AGM's meetings including corporate governance practices.
- Providing support for Directors and Executives to attend training courses in their relevant areas.
- Arranging Director's training/briefing for newly appointed Directors.
- Informing Directors and Executives of any changes in regulations related to them.
- Evaluating the performance of the Board of Directors.
- Preparing and keeping important documents of the Company.
- Report to the chairman and often liaise with board members.
- Prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs) and follow up on action points.
- Convene and service AGMs, take minutes, draft resolutions, and lodge required forms and annual returns with appropriate departments.
- Provide legal, financial, and/or strategic advice during and outside of meetings.
- Ensure policies, regulatory, or statutory changes that might affect the organization are up to date and approved by the committee.
- Maintain statutory books, including registers of members, directors, and secretaries.
- Handle correspondence, collate information, write reports and communicate decisions to relevant company stakeholders.
- Liaise with external regulators and advisers such as lawyers and auditors.
- Implement processes or systems to ensure good management of the organization.
- Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.
- Pay dividends to shareholders and manage share option schemes opted by various shareholders.
- Take an active role and provide valuable input to the management decisions related to sharing issues, mergers, and takeovers.
- Monitor the administration of the company’s pension scheme.
- Manage contractual agreements with suppliers and customers.
- Manage the office space and deal with personnel administration and company/staff insurance policies.
- Drive PR activities related to aspects of financial management.
- Convening and providing administration for annual general meetings (AGMs): for example, producing agendas, taking minutes, conveying decisions and handling meeting correspondence.
- Providing legal, financial and/or strategic advice during and outside of meetings.
- Advising directors and members of the senior leadership team on corporate governance matters.
- Keeping up to date with regulatory or statutory changes and policies that might affect the organisation.
- Ensuring that policies are up to date and are approved.
- Communicating with external professionals involved in corporate governance, such as auditors.
- In public companies, acting as a point of contact and building good relationships with shareholders.
- Implementing processes or systems to help ensure good management of the organisation or compliance with legislation.
Key Skills
- Strong knowledge of corporate laws and compliance frameworks.
- Excellent organizational, communication, and leadership skills.
- Proficiency in compliance management tools and software.
- High ethical standards and integrity.
- Detail-oriented and capable of managing multiple priorities.
- Collaborative mindset with the ability to work across departments.
- Strong administrative skills and an aptitude for using IT software.
- Good verbal and written communication skills.
- Commercial awareness.
- Meticulous attention to detail and the ability to work well under pressure.
- Interpersonal skills and the ability to work with people at all levels.
- Influencing skills.
- Excellent organization and time management.
- An ability to take initiative.
- A flexible and practical approach to work.
- Discretion when handling confidential information.
- Maintain a diplomatic approach towards issues.
- Confidence to provide support to high-profile company staff and board members.
- Strong organisational and administrative skills .
- Meticulous attention to detail.
- Enthusiasm for keeping up to date with legislation .
- Communication and interpersonal skills.
- Discretion and diplomacy.
Salary
₹30000/- to ₹60000/- pm (Best in the Industry for Qualified Candidate)
Industry
Machinery Manufacturing Industry
Age Limit
Maximum 35 YearsEducation
Any Inter CS / CS (Company Secretary) can apply for this position.
Experience
Minimum 3 to 6 Years of experience as an Intern CS / CS (Company Secretary) can apply for this position. Manufacturing Industry Experience on Priority..
Location
Ahmedabad - Gujarat | India
How to Apply
Call us on mention numbers OR Mail Us with the Subject Line Company Secretary
If you are eligible for this requirement then please message us on our
WhatsApp Number 9510356364 with your updated resume.
Support Team,
Whiteice Network | 360° Recruitment Service Provider
whiteicenetwork.in | jobs@whiteicenetwork.in | #whiteicenetwork
WhatsApp Number : 9510356364
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